Administrative Assistant – Accounts Payable
Employee Assistance Program
Full group insurance
RRSP with employer contribution
A dynamic and exciting team
Corporate activities
Are you organized, detail-oriented, and love when the numbers add up? You might be the person we’re looking for!
At Agregat, we’re seeking an Administrative Assistant to handle everything related to accounts payable: invoice entry, payments, follow-ups, reconciliations… plus a little help with receivables and month-end tasks. If you like things up-to-date and well-organized, you’ll feel right at home here!
Main responsibilities
Supplier Payment Processing
- Verify and record pre-authorized payments (PPA)
- Prepare bank transfers and checks for requisitions, garnishments, sponsorships, etc.
- Perform weekly bank transfers;
- Review supplier statements each month.
Accounting – Account Payable
- Create suppliers in Acumatica and sync with Acceo Transphere
- Enter invoices, validate purchase orders against invoices, and correct as needed in collaboration with the buyer
- Monitor the payables email inbox and incoming documents
- Forward certain invoices to the assistant controller
- Keep the equipment rental tracking sheet up to date
- Analyze the monthly report of received items not yet invoiced
Accounting – Accounts Receivable
- Record customer payments (Ontario sector)
- Enter deposits.
Controller Support
- Prepare month-end accruals (suppliers, Toromont, rental equipment)
- Assist in producing annual reports (excise tax, TP1086 form)
- Manage sending year-end notices to suppliers.
Qualifications and skills sought
QUALIFICATIONS
- Accounting certificate
- 3 years of relevant experience in a related field
- Strong written and spoken French
SKILLS
- Excellent proficiency in Excel and Microsoft Office Suite
- General knowledge of administration
- Experience with accounting software (Acumatica is an asset)
- Discretion, accuracy, and attention to detail
- Clear communication and professional attitude
- Initiative and good judgment
- Methodical, structured, and comfortable with repetitive tasks
- Ability to follow precise methods and accept regular work checks
Do you recognize yourself in this position?
Thank you for showing interest in the post. Only candidates with the required profile will be contacted. However, all records will be retained for future reference.
The masculine gender is used for the sole purpose of lightening the text and has no discriminatory intent.